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11470 Hillsboro, Missouri 63050 |
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October 18, 2007 Pledge of
Allegiance Call to order-At 7:30 PM the Board President called
the meeting to order. Roll Call-Members present: Steve Casagrande, Mylene Huskey, Mike Miller,
Randy Wakeland, Dion Moore, and Patricia Green.
Members absent: Lori Langhans Approval of Agenda-Dion Moore made motion to approve the
revised agenda. Seconded by Patricia
Green. Motion passed 6-0 Staff and Patron Input- None at this time. Approval of Consent Agenda Items-Dion
Moore made motion to approve the consent agenda (Minutes of Previous Regular Session, Transfer Items, Payment of Bills, Financial
Report). As presented. Seconded by Mike Miller. Motion passed 6-0.
Items for Decision
2006-07 Audit Report-Mike Croghan of Croghan &
Croghan, CPA, the District Auditor presented the 2006-07 annual audit. There are several new items that are added to
this audit to be in compliance with the new S.A.S. 112 Accounting Standards. These new audit requirements deal with risk,
fraud protection and internal controls of the district finances along with
inventory, Federal Program dollars, etc. There has
been no direction or assistance from the Missouri Department of Elementary and
Secondary Education to the districts in this area. At this time only about 3 of 30 audits
submitted to DESE have included this new standard (SAS 112). Grandview will be submitting their audit to
include this new standard. The audit firms that perform school district audits
that do not include this new standard will be reprimanded and possibly not
allowed to continue to prepare district audits. There are
areas that need to be addressed including instituting a fraud prevention
policy, risk prevention policy and internal controls policy. These areas need to be constantly reviewed and
monitored by Administration along with the Board of Education to ensure
complete and accurate information on financial statements, accounts payable,
etc. Patricia
Green made motion to approve the 2006-07 audit as presented. Seconded by
Mylene Huskey. Motion passed 6-0 At 8:02 PM
Lori Langhans arrived. Renewal of the Grandview R-II Little
League Agreement-Superintendent
Brown sent a letter to the Little League President, James Farmer requesting
that he be present at this meeting to go over any items that need be
discussed. Superintendent Brown
requested that the Little League find a way to supervise crowd control. There were situations that occurred that
included, trash, smoking on campus along with alcohol being brought onto the
campus. Marsha
Barrale was present to represent the Little League. She states they will address these problems
with all coaches at their first meeting to ensure all teams and parents respect
Grandview and campus rules. The agreement
will remain the same as in prior years.
Little league will continue to be responsible for field maintenance,
trash pick up, grass cutting, etc. Patricia
Green made motion to approve the Little League Agreement for the 2007/08 school
year. Seconded by Mike Miller. Motion passed 7-0. Policy change for Annual Board of
Education Report-Board
President, Steve Casagrande requested to present this item for consideration of
change to the format previous required.
With the changes to the District CSIP Plan, creating this report would
duplicate the required School Report Card that the District currently publishes
each year in December. At this time he
would like to recommend that the district dissolve the Board of Education Report
and review the School Report Card each year in November prior to publication in
December. Also this would coincide with
Dan Bequette and his MAP Testing reports that are also discussed in the
November meeting. Dion Moore made
motion to dissolve the Board of Education Report and require the District
School Report Card to be reviewed annually in November of each year. Seconded by Patricia Green. Motion passed 7-0. Technology Bid for Networking-Kathy Bellew-IT Director-reviewed the
need for network improvements on the campus.
This will make our network more efficient and faster. This request is part of the on-going
technology upgrades for the campus that is very much needed. This request will also allow the district set
up a server that will control who logs into the system, adds software, uses the
Internet, etc. The request to approve
the higher bid from Professional Network Solutions due to the fact that they
offer HP Switches, which offer lifetime warranty, are upgradeable and
expandable. The recommendation to buy
Dell Server is due to the fact that this machine is much more functional and
capable of handling the needs of the District.
This project will take time and will go into the summer months. This will be done in phases. Funds for this project will come out of the
bond proceeds. At the time of
prioritizing the new bond monies, the board had set $50,000 aside for this
purpose. Bids were
solicited (see attached newspaper copy).
No one came forward to bid this project. Kathy Bellew
solicited bids to work on this project. Solicited Bids
are as follows: Software Plus
for Network Solutions-$1191 Mylene Huskey
made motion to approve the bid from Software Plus for $1,191. Seconded by Patricia Green. Motion passed 7-0. Patricia
Green made motion to approve the bid from Professional Network Solutions for
$27,550 as presented. Seconded by Mylene
Huskey. Motion passed 7-0. Patricia
Green made motion to approve the bid from DELL for the purchase of a Network
Server for $4,994.00. Seconded by Mike
Miller. Motion passed 7-0. After this
expenditure there is $16,265.00 remaining in the committed bond fund for
technology upgrades. (total committed
$50,000). The remaining
monies will need to be spent on power supplies, incidental wiring, and labor on
all installations for all the equipment approved this meeting. There will also be additional expenses for
equipment in the new high school classrooms. At this time
Kathy Bellew would like authorization to spend the remaining $16,265.00 to get
the project started. This is with the
understanding that all expenditures will receive prior approval from
Superintendent Brown. Reminder that Superintendent Brown will follow board
policy that if any purchase is over $3000 he will bring it to the Board for
final approval prior to committing to the expenditure. Patricia
Green made motion to authorize Superintendent Brown to oversee and expend
$16,265.00 for the purpose of technology upgrades as needed. Seconded by Randy Wakeland. Motion passed 7-0.
Items for Discussion
High School Homecoming and Parade-Board President wanted to take time
to commend Mr. Tomlinson, high school principal on homecoming week and the
parade activities. This was good public
relations for the school as a whole.
Alma Matter- Superintendent Brown requested that
the Board research to make sure that Grandview does not have an Alma Matter
song of record. Dale Fearnley, high
school choir teacher has presented one for review. Members should review this sheet music and be
prepared to discuss it at the November meeting. Additional Basketball Program-Mylene Huskey reviewed a new program
that will be offered for students in K-6th grades from First Baptist
Church of De Soto. Mrs. Bequette has
approved use of the elementary gym on Thursday evenings. The program will pay $13.00 per hour for
custodial and gym use. Practices will be
on Thursday from 12/03 through 01/12. This
will not interfere with the Parks and Recreation as that program is on Saturday
mornings. Items for Information
Official September Student Enrollment
Count-Superintendent
Brown and Angela Huskey reviewed the official September Count used for
financial calculation with DESE. At this
time there are 792 resident students and 49 non-resident high school
students. Official October Transportation Count-Superintendent Brown and Angela Huskey reviewed the official October Transportation Count used for aide calculation with DESE. The count is up slightly from past years. This official rider-ship list count is 640 students. Superintendent/ Board Secretary to
Attend MSBA Workshop-Superintendent
Brown reported to the Board that he will be attending the Superintendents
Portion of the MSBA conference on 10/25/07.
Superintendent Brown has been selected to serve on a committee to
represent the small schools in the St Louis Area Cooperating School Districts
Educational Cooperative at the Conference.
This will be a position to speak at the State Level. Angela
Huskey, Board Secretary, reported that she will be attending the Board
Secretary workshop of the MSBA conference on 10/24/07. She will be attending a workshop sponsored by
MoASBO on 11/12/07 for 403B compliance and other payroll items. Security Camera Installation-Superintendent Brown reported that
the camera installation is nearing completion.
Bruce Cooper will be here on Monday to fine tune the system, and meet
with the principals for training, etc. The
recent window breakage at the middle school was captured on video tape. Additional cameras maybe needed to cover more
outside areas of the buildings. Questions
from the Board: Are
security tests in the works for this system?
The Board would like to see more practice drills on building lock downs,
etc. At 9:10 PM
the board took a brief recess. Mrs. Kim
Bequette was dismissed for the evening.
Mr. Tomlinson was requested to stay for executive session. At 9:27 PM
the board resumed in regular session. Executive Session-At 9:27
PM Patricia Green made motion to go into Executive Session for Personnel
Matters pursuant to § 610.021(3), Student Matters pursuant to § 610.021 (6),
and Legal Matters pursuant to § 610.021 (1).
Seconded by Mike Miller.
Roll Call Yea
Nay
Abstain At 10:29 PM
the Board returned from executive session to report the following: à
The
non-certified sick bank request of employee #1 was approved. At 10:30 PM
Patricia Green made motion to adjourn until the next regular meeting. Seconded by Dion Moore. Motion passed 7-0. Respectfully
submitted, Angela Huskey |
