Special Meeting
September 6, 2007
7:00 PM
Open Session Minutes
At 7:00 PM
the Board President called the Special Meeting to order. Roll Call.
Members present: Steve
Casagrande, Mylene Huskey, Randy Wakeland, Dion Moore, Lori Langhans and
Patricia Green. Members absent: None.
Pledge of
Allegiance
Dion Moore
made motion to approve the agenda as presented.
Seconded by Mylene Huskey. Motion
passed 7-0.
Steve
Casagrande, Board President reminded all the board members that this meeting
was a special called meeting and all items to be discussed could only be
regarding the high school classroom additions and monies for that purpose.
Introduction
of Guests-Superintendent Brown introduced all guests for the evening: Mike Lyss from KRJ Architects and EA Boyer
from EA Boyer Building & Design.
Review of
Bond Monies available by Angela Huskey.
After all bond issuance costs were paid ($29,900) the remaining monies
are $1,470,318.57; Interest earned on the monies through investment since
05/31/07 $19,414.53; Expenditures out on
security cameras ($40,227.04) and small items for construction such as
blueprints, surveys, architect fees, etc. $82,679.88. As of today the district has $1,407,053.22
for this project.
Superintendent
Brown reviewed the Bid Opening Meeting on 08/30/07 at 2:00 PM in the Board
Room. (See Attached notes). Six bids were received completed and on time. All companies that submitted bids were
invited to attend this meeting. Timeline
for this project is to begin as soon as possible, completion by 08/01/08 for
the 2008/09 school year.
Superintendent
Brown reviewed the bid process for the science and art classroom furniture, and
all necessary equipment. The Grandview
R-II School District is a member of the Cooperating School District Purchasing
Group in St Louis. The Cooperating
School District does all the leg work on soliciting bids for items needed for
the district, i.e. paper, furniture, cleaning supplies, etc. In this case the District needed to obtain a
bid on furniture and equipment for the classrooms. Superintendent Brown contacted the
Cooperating School District and obtained the contact information for the low
bidder, Color Art in St Louis Missouri.
They are the low bidder that is approved for the bid on all furniture,
Science and Art Equipment for the 2007/08 school year.
Color Art was
contacted and came out and met with Superintendent Brown, the Science Teachers
and the Art Teacher to compile a list of all equipment and classroom needs the
District has. All equipment requested by
the teaching staff was taken into consideration and is part of their bid for
this construction project.
Review of all
base bids, alternate bids, and blueprints.
(see attached PowerPoint presentation)
Discussion of
necessary alternative bids and costs.
Mylene Huskey and Patricia Green feel that Alternate Bid #5, an extra
window in one science classroom and the art room are a necessity to provide
more natural light.
Discussion of
following the “original high school” plans for construction or expansion. At this time the Board and the Architect
feels that they cannot follow what prior Boards had anticipated constructing
due to lower enrollment (by nearly 200 students) and the costs to construct the
building as originally designed.
Mike Lyss
from KRJ Architects used this example:
If a basement were to be placed into this new project it will cost
approximately $238,000 extra dollars.
This space would not be used for classrooms only storage. To convert this space into classrooms at a
later date, the approximate costs to convert this basement would be $190,000
per classroom compared to a simple above ground expansion of 5-8 classrooms
would costs approximately $135,000 per classroom. Another item KRJ Architect Firm would like
see, a 10% reserve fund in the bond dollars for change orders, contingencies,
etc. To put the basement in this
project, it would not put the Board in a good position financially on this
project.
Superintendent
Brown is concerned about classrooms below ground for health reasons (mold and
mildew) and no natural light or windows.
This is not conducive to education.
There are other districts in the County that have classrooms in
basements that are currently having these issues.
Based on the
review of the plans, fiscal responsibility and talking with other districts, Superintendent
Brown recommends accepting the base bid from EA Boyer Building & Design
without the basement with Alternate Bids #2, #6, & #7.
Dion Moore
made motion to approve the Base Bid from EA Boyer Building Design for $884,200
and Alternate Bid #2, #5, #6, & #7 for $35,350.00, total amount of project
$919,550.00. Seconded by Mylene
Huskey. Motion passed 7-0.
Patricia
Green made motion to accept the bid from Color Art without the Prep Room as
presented for $215,627.00. Seconded by
Randy Wakeland. Motion passed 7-0.
Total Costs
for entire building project is now at 1,135,177.00. This leaves approximately $271,876.22. Superintendent Brown anticipates needing
$50,000 for technology for the new classrooms and other classrooms around the
district. Reminder that the Board needs
to keep at least 10% ($113,517) in reserves, this will only leave approximately
$108,359 to spend on changes, or other needs.
Superintendent
Brown wanted to thank the Board for their hard work on this project. He also wants to thank EA Boyer for his
assistance to the district over the past five years in other projects that have
been completed (the air conditioning in the elementary, the weight room at the
middle school, etc) and he looks forward to working with him on this project.
At 8:15 PM
Patricia Green made motion to adjourn.
Seconded by Mylene Huskey. Motion
passed 7-0.
Respectfully
submitted,
Angela Huskey
Board
Secretary/Treasurer
